Cleartab – Corporate Expense Management
Submit, approve, reimburse — without the spreadsheet shuffle.
Corporate expense management platform that automates the entire expense lifecycle — mobile receipt capture, policy rule enforcement, multi-level approval routing, and one-click sync to QuickBooks, Xero, NetSuite, and ADP. Built as a production-ready MVP in 10 weeks.
Finance ops teams at mid-size companies were drowning in receipt emails, approval chase-ups, and manual journal entries. Reimbursements dragged 10–14 days. Policy violations slipped through because compliance was a manual checklist. The client needed a single platform that captured expenses at the source, enforced policy automatically, routed approvals, and pushed approved entries directly into their accounting and payroll systems. In 10 weeks, GroveTech shipped Cleartab — and reimbursements dropped from 10 days to 48 hours.
From 10-day reimbursements to 48 hours — with zero manual chasing.
The Problem
- Receipts arrive over email, Slack, and paper — finance plays detective at every month-end.
- Policy compliance checked manually; errors and over-claims slip through undetected.
- Reimbursements take 10–14 days; employees are frustrated and finance is under pressure.
- No real-time visibility into spend by team, project, or category.
Our Solution
- Mobile receipt capture, email-in, and Slack submissions unified in one structured inbox.
- Configurable rules engine enforces caps, categories, vendor whitelists, and tax codes automatically.
- Multi-level approval workflows with auto-escalation and delegation.
- One-click sync of approved expenses to QuickBooks, Xero, NetSuite, or ADP.
Built on a solid, integration-first foundation.
Next.js
React Native
Node.js
PostgreSQL
Redis
AWS
Stripe
Slack
Auth0
DockerA look inside the Cleartab platform.
4 core workflows — built to run automatically, end to end.
Expense Submission Hub
Snap a receipt on mobile, forward an email, or drop one into Slack — every submission lands in a single, structured inbox. No more receipt archaeology at month-end.
Policy Rules Engine
Every expense scored against your real policy — caps, vendor whitelists, tax fields, project codes. Violations get flagged automatically before they reach finance.
Approval Workflows
Multi-level routing with auto-escalation, delegation when approvers are out, and a full audit log on every report. Approvers act directly from email or Slack.
Accounting & Payroll Sync
Approved expenses flow into QuickBooks, Xero, NetSuite, or ADP automatically — with a full audit trail for every reimbursement. One-click reconciliation at month-end.
Numbers from post-launch.
What's coming next on the roadmap.
What our client had to say.
Reimbursements used to take two weeks and a polite reminder. With Cleartab, employees see approved expenses hit their bank in 48 hours, finance has live visibility into spend by project, and our month-end close is a calmer affair. We didn't realize how much manual chase work was hiding in the old process until it was gone.
Sara Holm
Finance Manager · [SaaS company under NDA · US]
Have a similar challenge to automate away?
Whether it's onboarding, approvals, document workflows, or any repetitive process living in email threads today — GroveTech ships production-ready MVPs in 10–14 weeks.