Crewly – Employee Onboarding Automation
Every new hire, productive on Day 1.
HR automation platform that cuts onboarding admin from 7 hours to under 1 per hire. Drag-drop workflow templates, automated DocuSign document packets, and instant account provisioning across Google Workspace, Slack, GitHub, and Jira — all from one dashboard. Built as a production-ready MVP in 10 weeks.
Every new hire was a Monday-morning scramble. HR ops teams burned 6–8 hours per new hire chasing document signatures, IT was provisioning accounts on the fly on Day 1, and managers missed every 30/60/90-day check-in. The client — a growing SaaS company — needed an onboarding automation platform that ran the entire process hands-free, from offer acceptance to the first team standup. In 10 weeks, GroveTech shipped Crewly — and onboarding admin dropped from 7 hours to under 1 per hire.
From 7 hours of onboarding admin to under 1 — per hire.
The Problem
- HR ops teams burn 6–8 hours per new hire on manual admin, follow-up emails, and document chasing.
- Offer letters, NDAs, and tax forms live in email threads, get missed, and delay start dates.
- IT provisioning across Slack, Google Workspace, GitHub, and Jira becomes a last-minute Day-1 scramble.
- Managers consistently skip 30/60/90-day check-ins, hurting new-hire ramp time and retention.
Our Solution
- Drag-drop onboarding workflows with per-task assignees (HR, IT, Manager, Buddy) and relative due dates.
- Automated document packets sent via DocuSign with real-time signed/pending status and auto-reminders.
- Accounts in Google Workspace, Slack, GitHub, and Jira created automatically on offer acceptance.
- Central dashboard showing every new hire's completion progress, blockers, and overdue tasks.
Built on a solid, integration-first foundation.
Next.js
Node.js
PostgreSQL
RedisAWSDocuSign
Google WS
Slack
GitHub
Jira
Auth0
DockerA look inside the Crewly platform.
4 core workflows — built to run automatically, end to end.
Workflow Builder
Drag-drop checklists per role with assignees (HR, IT, Manager, Buddy) and due dates tied to the employee's start date. Reusable templates per job function.
Document Packet & E-sign
Offer letters, NDAs, and tax forms auto-sent via DocuSign — with live signed/pending status and automatic reminders for anything overdue.
System Access Provisioning
Accounts in Google Workspace, Slack, GitHub, and Jira are created automatically the moment a candidate accepts the offer. Zero IT tickets on Day 1.
Onboarding Dashboard
Every new hire's progress, blockers, and overdue tasks in one view. HR spots issues before they become Day-1 problems, with 30/60/90-day check-in nudges built in.
Numbers from post-launch.
What's coming next on the roadmap.
What our client had to say.
Before Crewly, a Monday with three new hires meant three panicked mornings for our ops team. Now everything — offer signing, account creation, Day-1 checklists — runs itself, and our managers get nudged for every check-in they'd normally forget. We cut onboarding admin from 7 hours to under 1 per hire. It paid for itself in six weeks.
Julia Lindqvist
Head of People Operations · [SaaS client under NDA · US]
Have a similar challenge to automate away?
Whether it's onboarding, approvals, document workflows, or any repetitive process living in email threads today — GroveTech ships production-ready MVPs in 10–14 weeks.