Invoxa – Every Invoice, Clean
and Validated. Automatically.
AI-powered accounts payable platform that cuts invoice processing from 4 minutes to under 30 seconds. Layout-aware LLM extraction, auto-validation against vendor master, human-in-the-loop review queue, and one-click sync to QuickBooks, Xero, and NetSuite. Built as a production-ready MVP in 10 weeks.
A look inside the product.
Visual walkthrough of the key screens and workflows.
Month-end was chaos. Our client's AP team was hand-keying thousands of supplier invoices across four formats and three currencies, losing early-pay discounts because approvals stalled, and sweating every SOX audit. They needed more than OCR — they needed an AI accounts payable platform that could read any invoice, validate it against their vendor master and POs, flag exceptions, and push clean entries into QuickBooks, Xero, or NetSuite. In 10 weeks, GroveTech shipped Invoxa — and invoice handling time dropped from four minutes to under thirty seconds.
From 4 minutes to 30 seconds per invoice.
Invoxa is a full-stack AI-powered AP automation platform built for a mid-market US finance team processing supplier invoices across multiple entities, currencies, and formats. Designed around two users — the AP clerk who needs speed and clarity on exceptions, and the controller who needs audit trails and approval visibility.
The Problem
- AP teams were manually keying thousands of supplier invoices every month.
- Plain OCR failed on the variety of invoice formats across vendors and countries.
- VAT and Tax ID validation was manual, creating SOX & GDPR compliance risk.
- No visibility into pending approvals — late payments cost early-pay discounts.
Our Solution
- Layout-aware LLM extraction that handles any invoice format or language.
- Auto-validation against vendor master, PO numbers, and VAT / Tax IDs.
- Human-in-the-loop review queue for low-confidence fields and exceptions.
- One-click sync to QuickBooks, Xero, NetSuite, or Sage with full audit trail.
A compliance-ready foundation for financial data.
Next.js
Node.js
FastAPI
Redis
AWS
Xero
Auth0
Stripe
DockerA look inside the Invoxa platform.
Four core workflows that take an invoice from inbox to your general ledger — with a full audit trail at every step.
Smart Document Capture
Drag-drop uploads or forward invoices to a dedicated company mailbox — Invoxa ingests PDFs, images, and scans automatically, no manual entry required.
AI Field Extraction
A layout-aware LLM extracts vendor, dates, Tax IDs, line items, and totals across any invoice format — each with a confidence score so your team knows exactly what to trust and what to review.
Validation & Review Queue
Automatically flags low-confidence fields, PO mismatches, invalid VAT numbers, and possible duplicates — so reviewers focus only on the ~5% of invoices that need human eyes, not all 100%.
One-Click Accounting Sync
Push verified invoices to QuickBooks, Xero, or NetSuite in one click — with a per-invoice audit trail so your SOX auditor sees exactly who approved what, and when.
Numbers that made the ROI obvious.
What's coming next on the roadmap.
What the Financial Controller had to say.
Our AP team was drowning in supplier invoices — four different formats, three currencies, and a two-person bottleneck every month-end. Invoxa cut our per-invoice handling time from four minutes to under thirty seconds, and the QuickBooks sync has been flawless. GroveTech's team scoped the MVP conservatively, delivered on time, and stayed on to help us roll it out across three entities. Easily the best AP decision we've made this year.
Emily Carter
Financial Controller · [Client under NDA · US]
Have a document-heavy back-office process holding your team back?
Whether it's accounts payable, expense management, contract review, or any document-heavy workflow slowing your finance team down — GroveTech's AI team ships production-ready, compliance-aware MVPs in 8–12 weeks. We've built it before, and we know exactly where the edge cases hide.