Lexflo – Matter Management & Billing Automation
Practice law. Let the firm run itself.
Law firm back-office automation platform — matter intake with automated conflict checks, one-click time tracking with UTBMS codes, LEDES 98B/XML e-billing for corporate clients, and IOLTA-compliant trust accounting with automatic three-way reconciliation. Built as a production-ready MVP in 12 weeks.
Attorneys at boutique and mid-size law firms were losing billable hours to spreadsheet time entry, chasing invoices, and spending weeks on quarterly bar-compliance audits. Conflict checks happened manually at intake — risky engagements sometimes slipped through. LEDES e-billing for corporate clients was a multi-day process that still failed in-house counsel portals. The client needed a platform that automated the entire law firm back office — from matter intake to trust reconciliation. In 12 weeks, GroveTech shipped Lexflo — and billable capture climbed 18% in the first quarter.
Billable hours that stop slipping — and a trust audit that takes half a day.
The Problem
- Attorneys lose billable hours to spreadsheet time entry — and to forgetting it altogether.
- Conflict checks at intake happen manually; risky engagements sometimes slip through.
- Invoicing is a multi-day process; LEDES e-billing for corporate clients is painful.
- Trust accounting (IOLTA) requires error-prone three-way reconciliation each month.
Our Solution
- Matter intake form with automated party-and-entity conflict scan across all past matters.
- One-click timer plus bulk time entry tied to matters and UTBMS billable codes.
- Invoice generation with custom templates and LEDES 98B/XML export for in-house counsel.
- IOLTA-compliant trust ledger with automatic three-way reconciliation via Plaid bank feed.
Built on a solid, integration-first foundation.
Next.js
Node.js
PostgreSQL
Redis
AWS
Stripe
Plaid
DocuSign
Auth0
DockerA look inside the Lexflo platform.
4 core workflows — built to run automatically, end to end.
Matter Intake & Conflict Check
Open new matters in minutes — every party, entity, and past matter scanned automatically before the engagement letter goes out. No more manual conflict spreadsheets.
Time Tracking
One-click timer or fast bulk entry, every minute tied to a matter and a UTBMS task code — billable capture stops slipping through the cracks.
Invoicing & LEDES Export
Generate clean invoices in minutes — with LEDES 98B/XML output for corporate clients' e-billing portals and Stripe for direct payment collection.
Trust Accounting (IOLTA)
Per-client trust ledgers with automatic three-way reconciliation against the Plaid bank feed — month-end audits become a quick review, not a marathon.
Numbers from post-launch.
What's coming next on the roadmap.
What our client had to say.
Lexflo gave our partners back the time they used to lose to spreadsheets and chasing invoices. Billable capture is up 18%, our LEDES e-billing finally clears in-house counsel portals on the first try, and our quarterly bar-compliance audit took half a day instead of a week. It's the kind of plumbing every firm needs but nobody enjoys building.
Robert Gallagher
Managing Partner · [Boutique law firm under NDA · US]
Have a similar challenge to automate away?
Whether it's onboarding, approvals, document workflows, or any repetitive process living in email threads today — GroveTech ships production-ready MVPs in 10–14 weeks.